Information for New Tenure-Track Faculty, 2016-17
(Updated August 23, 2016)
Welcome to the Clark University community. This site offers basic information that we hope will be helpful for new faculty members as you begin your careers at Clark. While not meant to be comprehensive, the following items provide some guidance about dates, policies, and resources at Clark. Please feel free to contact me, Deb Brenner, in the Provost's Office (or x7766) if you have questions or concerns. We look forward to getting to know each of you over the course of the year.
Information to Help Get you Started
- New Faculty Orientation Schedule
- Weekly Class Schedule
- Campus Virtual Tour
- Campus Map
- Worcester Arts and Culture
- Child Care Possibilities
- The Clark ID Card (called the "OneCard")
- Moving expenses
- Guide to Teaching at Clark University - August 2016
- LEEP Center Advising Faculty Guide
Support Once You've Arrived
- Start-up funds
- Technology Support
- Office of Sponsored Programs and Research (OSPR)
- Center for Excellence in Teaching and Learning (CETL)
- Everything you want to know about Advising in Academic Advising's "Blue Book"
- Athletic Facilities and Sports Information
- Academic Integrity (i.e., what to do if you suspect a student is cheating)
- Discounts and Special Services (movie tickets, Worcester Art Museum, et al) and discounts on purchasing (including via the Consortium Purchasing Group)
- Ordering Textbooks
Important Information for All Faculty
- Faculty Handbook (login to Faculty Governance for the updated version of the Faculty Handbook)
- Faculty Benefits (separate from Handbook) - For the most updated information, please contact Human Resources, x7397.
- Faculty travel forms and guidelines (from the OSPR page)
- Faculty Advising
- Academic Catalog
- Courses offered during Academic Year 2016-17
- Teaching Evaluation Process
- Email Distribution Lists (for announcing guest speakers, etc.)
- Clark News Hub
Other Useful Intra-Clark Links
- Dean of Students Office NOTE the following important message to all faculty from the Dean of Students office:
STUDENTS IN DIFFICULTY: As a recognized practice, Clark follows the policy that all concerns about students in difficulty should be channeled through a single location, and for us that is the Dean of Students' Office. If you have concerns about a student - whether you have observed specific behaviors such as a student missing classes, not handing in work or behaving erratically, or if you have more diffuse concerns, please contact the Dean of Students' Office (x7423; Interim Dean of Students Kevin McKenna). Kevin and his staff will evaluate all reports and refer them appropriately.
- Faculty Governance (password protected)
- Accelerated Degree Programs (BA/Fifth Year Master's)
Student Support Services
New Faculty Orientation Schedule
We have scheduled our first New Faculty Orientation for the full day on Wednesday, August 24, 2016 at Tower Hill Botanic Garden. Further orientations are likely to be scheduled one per month, for one hour each, and we will work these out according to your teaching schedules. We'll get back to you when we have the dates/times.
Weekly Class Schedule
Day of Week Key: M = Monday, T = Tuesday, W = Wednesday, R = Thursday and F = Friday
M-W-F 8-8:50 am
M 2:50-5:50 pm
M 6-9 pm
W 1:15-4:15 pm
M-W 12-1:15 pm
T 2:50-5:50 pm
T 6-9 pm
R 11:40-1:25 pm
M-R 1:25-2:40 pm
W 9-11:50 am
W 6-9 pm
T-R 9-10:15 am
R 2:50-5:50 pm
R 6-9 pm
T-F 12:00-1:15 pm
F 9-11:50 am
M-W 7-8:15 pm
T-R 7-8:15 pm
Many new faculty arrive in Worcester with small children, and questions about child care often come up, so I asked some current faculty for their suggestions for childcare recommendations in the local area. These are suggestions only and are not meant as a comprehensive list or as endorsements. If you find other childcare that you'd like me to include in future years, please let me know.
- Worcester Jewish Community Center (JCC)
- First Friends (in Worcester)
- Skribbles (in Northboro, where Shrewsbury, Northboro and Westboro meet)
- Shrewsbury Montessori School
- Guild of St. Agnes (Worcester and other locations)
The Clark OneCard
The Clark OneCard is your multipurpose Clark ID card. You will need it to access Goddard Library, the Kneller Athletic Center, et al. You will need to have a photo taken to initiate the process, and for this you should email the ID card office or call x7109 to set up a time. There are regular hours for taking student ID photos and you can always drop in during these times but you risk waiting on line. The OneCard webpage is http://www.clarku.edu/offices/id/.
If moving expenses are awarded, the maximum amount is specified in the new faculty member's contract letter. These are handled as reimbursements, as we don't normally pay moving companies directly. Reimbursements are processed as quickly as possible.
If paying out-of-pocket is onerous, it is possible to receive an advance so that you may pay the moving company yourself. Here's the form to fill out, called Moving-Relocation Advance. Be aware that according to IRS guidelines, advances must be cleared within 60 days, and moving expenses in particular must be substantiated/reimbursed during the same calendar year in which they are incurred. If reimbursement moves into the following calendar year we will reimburse you, but these funds will be considered by the IRS as taxable income.
Should you choose to handle the move yourself, we will reimburse you for packing supplies, etc. but please note that for purchases you make on your own, we can not reimburse the sales tax portion.
Choosing (and dealing with) a moving company can be stressful. Here is a website that others have found to be helpful (though it is not endorsed formally by Clark): http://www.movingscam.com
The process for handling moving expenses has become more complicated in recent years. First of all, there are two types of guidelines you need to be aware of:
- Guidelines for what Clark considers to be reimbursable moving expenses. To date these are unwritten so if you have a question, just email me or call me at x7766. Generally speaking, we choose to define "moving expenses" broadly. For examples, reimbursable expenses might include moving company payments, packing costs, storage costs, pet moving expenses, office moving expenses (boxes of books, etc.) and trips to Worcester to look for housing. Expenses we would not consider reimbursable are meal costs while traveling, lawyers or realtor fees, points paid for purchasing a house, and penalties incurred due to breaking a lease in order to move to Worcester.
- IRS Guidelines on taxability. The IRS labels expenses that are not taxable as "qualified," and expenses that are taxable as "nonqualified." IRS guidelines are not related to the Clark guidelines above. For example, while Clark will reimburse the cost of traveling to Worcester to look for housing, the IRS considers house/apartment hunting costs to be "unqualified" i.e. taxable. Only the actual move to Clark is considered "qualified", i.e non-taxable, by the IRS.
To request reimbursement, fill out the Moving Expense Reimbursement Request. Please note that the IRS guidelines for taxability are found as a second tab on the bottom of this form. If you have not yet gone through the I9 process with Human Resources, then you will also need to complete and submit a W4 form.
If you are submitting more than two or three receipts, please do not simply attach them to the moving form and be done with it. Instead, include a separate paper with a list of items, $ amounts and and a total reimbursement amount. If you have a lot of receipts, please number your list and write the corresponding number on each receipt. The more organized you are in your presentation, the fewer issues will arise and the sooner you'll be reimbursed. Be sure to include receipts and not invoices. We need to know that you paid for something before we can reimburse you. Please fill out the moving expense form on line, print it, sign it, and submit it with your list and your receipts to me.
Note that everyone with moving expenses must fill out the Moving Expense Reimbursement Form noted above, whether or not you need the Moving Relocation Advance Request.
I know this can be confusing! It's still fairly new new to us, too. If you have questions, please feel free to contact me at any time. Please send all completed paperwork to me. For interoffice mail, "Deb Brenner - Provost's Office" will work. From outside, please send to:
950 Main Street
Worcester, MA 01610
Some faculty, especially those in the sciences, are awarded start-up funds as designated in your appointment letter. Please contact me to discuss how to access these funds. In the unlikely event of non-reappointment, continued use of unexpended start-up funds must be cleared by the Provost.
As part of Information Technology Services (ITS), Academic Technology Services (ATS) facilitates the use of technologies to enhance and strengthen teaching, learning and scholarship at Clark. ATS actively partners with faculty, staff, and students to imagine ways to use technology to meet academic goals. While not an all-inclusive list, academic technologists are available to:
- work with you to select technologies to enhance your work and courses;
- help you to "Flip" your classroom;
- provide instructional design assistance (with or without technology);
- help create or implement assignments focused on students learning and reflection-- especially in "LEEPy" ways
- design and implement web-based surveys and collaborative online learning experiences;
- help with Moodle and other web-based course tools;
- reserve equipment for classes and events; and much more.
When you need help, who should you contact? The best starting points are as follows:
- When you have an issue with your username/password, your Clark computing equipment, or have software questions, you should call, email or visit the Help Desk and work with the Desktop Support Services group. (Academic Commons at Goddard Library, firstname.lastname@example.org, x7745).
- If you need AV equipment delivered to your classroom, or would like to borrow equipment to take to a presentation on or off campus, contact Media Services by email, by phone at x7724, or by stopping by their office on the ground floor of Jonas Clark Hall.
- As you consider the integration of technology and the teaching/learning/research environments you create, you need support with Moodle, or have questions about curriculum-oriented software, you should contact the Academic Technologist assigned to your department.
- If you aren’t sure who to contact, you can reach out to any member of the team and we will help you get the support you need. Below is a listing of contact information:
- ITS Help Desk
Phone: (508) 793-7745 | email@example.com | Academic Commons
- Cheryl Turner Elwell, Director of Academic Technology Services
(508) 421-3714 | firstname.lastname@example.org | Goddard 407
Contact for any faculty member who chooses to contact her
- Joanne Dolan, Manager for Online and Instructional Technologies
(508) 793-7472 | email@example.com | Goddard 407
Primary contact for faculty teaching online courses
- Michael Krikonis, Academic Technologist
(508) 793-8807 | firstname.lastname@example.org | Goddard 407
Primary contact for faculty in Biology, Chemistry, Physics, Economics, Math/CompSci, GSOM, Psychology, School of Professional Studies (formerly COPACE)
- Chris Markman, Academic Technology Associate
(508) 793-7214 | email@example.com | Goddard 407
Primary contact for faculty in Education, English, Language, Literature and Culture, Geography, History, IDCE, Philosophy, Political Science, Sociology, V&PA
- Jim Cormier, Manager for Campus Media Services
(508) 793-7724 | firstname.lastname@example.org | Media Services
Faculty Assembly Meetings
Faculty assembly meetings are held monthly on Wednesday afternoons at 2 pm in Johnson Auditorium, which is in the Sackler Science Center, in the front door, first room on your right. Faculty assembly dates for 2016-17 are as follows:
September 21, 2016
February 1, 2017
Email announcements and agenda are distributed to faculty in advance of each meeting. Please be sure to attend.
Several years ago, the Provost (who is now the President) initiated a series of First Friday receptions. These are held the first Friday (or some other Friday) of each month of the academic year, usually 4:30-6 pm, and are meant as a time to unwind from the workweek, socialize with your colleagues, enjoy some snacks and, if you choose, have a glass of wine or beer. All faculty and staff (but not students because of the alcohol and besides, we can't feed the whole campus) are invited.
More recently, we've tried something new. We've asked those faculty promoted to the rank of professor the year prior to give a talk about their research to the campus community on a First Friday date, with the First Friday event serving as the reception following the talk. Usually the talk and the First Friday take place in the faculty member's home department. The talks run 4:15-5, with First Fridays 5-6. Faculty and staff are welcome to attend either or both events. This pairing of events will continue for 2016-17 for some First Fridays.
You will receive email announcements in advance of each First Friday, but Here are the First Friday speakers and dates for 2016-17 known so far:
September 16 Residential Life and Housing
November Office of Diversity and Inclusion
December Mosakowski Institute (holiday party!)
February 17 Multicultural and First Generation Support
April 7 University Police
May Residential Life and Housing
Faculty in their first year at Clark typically do not take on formal advising duties. However, after the first year all regular faculty are expected to advise undergraduate students (and graduate students where appropriate). Faculty who teach a First Year Intensive (FYI) course typically serve as pre-major advisors to the students who are enrolled in that class. An online adviser's handbook, The 3 Rs, may be accessed at the Academic Advising website. If you have any questions, please contact Kevin McKenna, Director, at x7468.
Teaching Evaluation Process
The teaching evaluation process uses paper evaluations completed by students during the penultimate week of each semester, during the first 20 minutes of each class. Evaluations are completed every semester for every class taught. We are hoping to move to an on-line evaluation process in the not-too-distant future. Hoping hoping hoping.
Email Distribution Lists
There are two email distribution lists to which faculty can post, neither of which are moderated in any way. Individual faculty can opt out of these lists if they choose. They are as follows:
1) email@example.com - This list is comprised of all full-time faculty, and, because we're trying to be inclusive here, a smattering of other folks within the Clark community who've asked to join. This list is meant for announcements of any kind, e.g. upcoming lectures or concerts, apartments for rent, whatever. Faculty can opt out of this list, but very few have. When you hit REPLY to an email from this list, your email goes to the sender only.
Alternatively, or in conjunction with the announcements listserv, you may post an announcement to the on-line ClarkYOU, which is accessed by the Clark community only.
2) firstname.lastname@example.org - Although the address is "faculty-general," messages sent to this listserv show up in your mailbox as "Faculty Discussion." As the name suggests, this listserv is meant for discussion among faculty, on whatever topics interest you.
In addition to the above there are listservs to which only the administration can post, and from which faculty cannot opt out. The one you will notice is faculty-tenuretrack, which we reserve for important university business only. If you hit REPLY to one of those messages it will be sent only to me (Deb), because I'm the list moderator. In other words, if the Provost or President sends out to this list and you want to write back to the sender, you'll need to type in that person's email address directly.
The Writing Center
The Writing Center offers free one-to-one writing assistance to all members of the Clark University community. Writing consultants will work with student writers on any piece of writing -- short papers, research papers, lab reports, presentations, senior honors theses, graduate school applications or resumes. Students may bring writing at any stage of the writing process, whether they are brainstorming, outlining, revising or editing.
Jennifer Plante, Director of the Writing Center and Writing Program, consults with faculty across the disciplines. If you would like to talk about your students' writing, your writing assignments (formal or informal, in-class or take home), or your responses to student writing, or if you would like to know more about how you can encourage your students to work with the Clark Writing Center, please contact Jen by email or at 508-793-7469.