Academic Affairs

Clark graduates with diplomas

Information for New Tenure-Track Faculty, 2018-19

Welcome to the Clark University community. This site offers basic information that we hope will be helpful for new faculty members as you begin your careers at Clark. While not meant to be comprehensive, the following items provide some guidance about dates, policies, and resources at Clark. Please feel free to contact me, Amy Lee, in the Provost's Office (or x7766) if you have questions or concerns. I look forward to getting to know each of you over the course of the year.

Here's a photo of this year's new cohort, at Tower Hill on August 22, 2018 . Left to right,  Kaitlyn Mathis (Biology), Jack Delehanty (Sociology), Florencia Sangermano (Geography), Youjin Chung (Geography), Amy Heberle (Psychology), Alena Esposito (Psychology), Nigel O.M. Brissett (IDCE), Morgan Ruelle (IDCE). Not pictured, Rozanne Samer (V&PA). Welcome!!

New faculty, fall 2018

Information to Help You Get Started

Support Once You've Arrived

Key Dates

Important Information for All Faculty

Other Useful Intra-Clark Links

STUDENTS IN DIFFICULTY: As a recognized practice, Clark follows the policy that all concerns about students in difficulty should be channeled through a single location, and for us that is the Dean of Students' Office. If you have concerns about a student - whether you have observed specific behaviors such as a student missing classes, not handing in work or behaving erratically, or if you have more diffuse concerns, please contact the Dean of Students' Office (x7423; Interim Dean of Students Kevin McKenna). Kevin and his staff will evaluate all reports and refer them appropriately.

Student Support Services

New Faculty Orientation Schedule

Our first New Faculty Orientation took place on Wednesday, August 22, 2018 at Tower Hill Botanic Garden. Further orientations are being scheduled by Esther Jones, our new Dean of the Faculty, who will keep your informed as the schedule settles in.

Weekly Class Schedule

Day of Week Key:        M = Monday, T = Tuesday, W = Wednesday, R = Thursday and F = Friday

Daytime Classes



Common Times

(no classes)

M-W-F  8-8:50 am

              9-9:50 am

             10-10:50 am

             11-11:50 am

             12-12:50 pm

M     2:50-5:50 pm

M      6-9 pm

W     1:15-4:15 pm

M-W    12-1:15 pm

               4:15-5:30 pm

T      2:50-5:50 pm

T       6-9 pm

R     11:40-1:25 pm

M-R      1:25-2:40 pm

W     9-11:50 am

W      6-9 pm


T-R        9-10:15 am

           10:25-11:40 am

             4:15-5:30 pm

             5:40-6:55 pm

R      2:50-5:50 pm


R       6-9 pm



T-F       12:00-1:15 pm

               1:25-2:40 pm

               2:50-4:05 pm

F      9-11:50 am

        1:25-4:25 pm

M-W     7-8:15 pm

T-R        7-8:15 pm


Childcare Possibilities

Many new faculty arrive in Worcester with small children, and questions about child care often come up, so I asked some current faculty for their suggestions for childcare recommendations in the local area. These are suggestions only and are not meant as a comprehensive list or as endorsements. If you find other childcare that you'd like me to include in future years, please let me know.

The Clark OneCard

The Clark OneCard is your multipurpose Clark ID card. You will need it to access Goddard Library, the Kneller Athletic Center, et al. You will need to have a photo taken to initiate the process, and for this you should email the ID card office or call x7109 to set up a time. There are regular hours for taking student ID photos and you can always drop in during these times but you risk waiting on line. The OneCard webpage is

Moving Expenses

If moving expenses are awarded, the maximum amount is specified in the new faculty member's contract letter. These are handled as reimbursements as we don't normally pay moving companies directly. Reimbursements are processed as quickly as possible.

Should you choose to handle the move yourself, we will reimburse you for packing supplies, etc. but please note that for purchases you make on your own, we cannot reimburse for sales tax.

Choosing (and dealing with) a moving company can be stressful. Here is a website that others have found to be helpful (though it is not endorsed formally by Clark):

There are no written guidelines for what Clark considers to be moving expenses, so if you have a question, just email me or call me at x7766. Generally speaking, we choose to define "moving expenses" broadly. For examples, reimbursable expenses might include moving company payments, packing costs, storage costs, pet moving expenses, office moving expenses (boxes of books, etc.) and trips to Worcester to look for housing. Expenses we would not consider reimbursable are meal costs while traveling, lawyers or realtor fees, points paid for purchasing a house, and penalties incurred due to breaking a lease in order to move to Worcester.

To request reimbursement, fill out the Moving Expense Reimbursement Request. If you have not yet gone through the I9 process with Human Resources, then you will also need to complete and submit a W4 form.

If you are submitting more than two or three receipts, please do not simply attach them to the moving form and be done with it. Instead, include a separate paper with a list of items, $ amounts and and a total reimbursement amount. If you have many receipts, please number your list and write the corresponding number on each receipt. The more organized you are in your presentation, the fewer issues will arise and the sooner you'll be reimbursed. Be sure to include receipts and not invoices. We need to know that you paid for something before we can reimburse you. Please fill out the moving expense form on line, print it, sign it, and submit it with your list and your receipts to me.

If you have questions, please feel free to contact me at any time. Please send all completed paperwork to me. For interoffice mail, "Amy Lee - Provost's Office" will work. From outside, please send to:

Amy Lee
Provost's Office
Clark University
950 Main Street
Worcester, MA 01610

Start-up funds

Some faculty, especially those in the sciences, are awarded start-up funds as designated in your appointment letter. They can be accessed directly, or through your department administrator, who will be notified of the specific account numbers and can help you with processing payments or reimbursements. In the unlikely event of non-reappointment, continued use of unexpended start-up funds must be cleared by the Provost.

Technology Support

As part of Information Technology Services (ITS), Academic Technology Services (ATS) facilitates the use of technologies to enhance and strengthen teaching, learning and scholarship at Clark. ATS actively partners with faculty, staff, and students to imagine ways to use technology to meet academic goals. While not an all-inclusive list, academic technologists are available to:

  • work with you to select technologies to enhance your work and courses;
  • help you to "Flip" your classroom;
  • provide instructional design assistance (with or without technology);
  • help create or implement assignments focused on students learning and reflection-- especially in "LEEPy" ways
  • design and implement web-based surveys and collaborative online learning experiences;
  • help with Moodle and other web-based course tools;
  • reserve equipment for classes and events; and much more.

When you need help, who should you contact?  The best starting points are as follows:

  • When you have an issue with your username/password, your Clark computing equipment, or have software questions, you should call, email or visit the Help Desk and work with the Desktop Support Services group. (Academic Commons at Goddard Library,, x7745).
  • If you need AV equipment delivered to your classroom, or would like to borrow equipment to take to a presentation on or off campus, contact Media Services by email, by phone at x7724, or by stopping by their office on the ground floor of Jonas Clark Hall.
  • As you consider the integration of technology and the teaching/learning/research environments you create, you need support with Moodle, or have questions about curriculum-oriented software, you should contact the Academic Technologist assigned to your department.
  • If you aren’t sure who to contact, you can reach out to any member of the team and we will help you get the support you need. Below is a listing of contact information: 
        • ITS Help Desk
          Phone: (508) 793-7745 | | Academic Commons
        • Liz Hamblett, Director of Academic Technology Services
          (508) 421-3714 | | Carlson 117
        • Joanne Dolan, Manager for Online and Instructional Technologies
          (508) 793-7472 | | Goddard 407
          Primary contact for faculty in Education, English, GSOM, History/CHGS, IDCE, Online faculty, Political Science, Sociology, and SPS.
        • Michael Krikonis, Academic Technologist
          (508) 793-8807 | | Goddard 407
          Primary contact for faculty in Biology, Chemistry, Economics, Geography, LLC, Math/CompSci, Philosophy, Physics, Psychology, V&PA
        • Tim Johnson, Academic Technology Associate
          (508) 793-7214 | | Goddard 407
        • Jim Cormier, Manager for Campus Media Services
          (508) 793-7724 | | Media Services

Faculty Assembly Meetings

Faculty assembly meetings are held monthly on Wednesday afternoons at 2 pm in Johnson Auditorium, which is in the Sackler Science Center, in the front door, first room on your right. Faculty assembly dates for 2018-19 are as follows:

September 26, 2018
October 24
November 28
January 30, 2019
February 27
March 27
April 24

Email announcements and agenda are distributed to faculty in advance of each meeting. Please be sure to attend.

First Fridays

Several years ago, the Provost (who is now the President) initiated a series of First Friday receptions. These are held the first Friday (or some Friday, not always the first) of each month of the academic year, usually 4:30-6 pm, and are meant as a time to unwind from the workweek, socialize with your colleagues, enjoy some snacks and, if you choose, have a glass of wine or beer. All faculty and staff (but not students because of the alcohol and besides, we can't feed the whole campus) are invited. 

You will receive email announcements in advance of each First Friday, but here are the First Friday dates for 2018-19 as of Sept 13, 2018:

September 14  Academic Advising
October 19        Center for Personal Growth (CPG)
November 2      Office of Diversity and Inclusion (ODI) 
December 7     Marsh Institute

January  25     Study Abroad
February 1      Undergraduate Admissions
March 15         Administration - 2nd Floor Geography
April 5           School of Professional Studies (SPS) 4-6     
May  10          Campus Store                    

Faculty Advising

Faculty in their first year at Clark typically do not take on formal advising duties. However, after the first year all regular faculty are expected to advise undergraduate students (and graduate students where appropriate). Faculty who teach a First Year Intensive (FYI) course typically serve as pre-major advisors to the students who are enrolled in that class. An online adviser's handbook, The 3 Rs, may be accessed at the Academic Advising website. If you have any questions, please contact Malcolm Pace, Director, at x7468.

Teaching Evaluation Process

The teaching evaluation process used paper evaluations up until two years ago. We now use an online evaluation format. Yay. You will hear more about this as the fall semester progresses.

Email Distribution Lists

There are two email distribution lists to which faculty can post, neither of which are moderated in any way. Individual faculty can opt out of these lists if they choose. They are as follows:

1) - This list is comprised of all full-time faculty, and, because we're trying to be inclusive here, a smattering of other folks within the Clark community who've asked to join. This list is meant for announcements of any kind, e.g. upcoming lectures or concerts, apartments for rent, whatever. Faculty can opt out of this list, but very few have. When you hit REPLY to an email from this list, your email goes to the sender only.

Alternatively, or in conjunction with the announcements listserv, you may post an announcement to the on-line ClarkYOU, which is accessed by the Clark community only.

2) - Although the address is "faculty-general," messages sent to this listserv show up in your mailbox as "Faculty Discussion." As the name suggests, this listserv is meant for discussion among faculty, on whatever topics interest you.

In addition to the above there are listservs to which only the administration can post, and from which faculty cannot opt out. The one you will notice is faculty-tenuretrack, which we reserve for important university business only. If you hit REPLY to one of those messages it will be sent only to me (Amy), because I'm the list moderator. In other words, if the Provost or President sends out to this list and you want to write back to the sender, you'll need to type in that person's email address directly.

The Writing Center

The Writing Center offers free one-to-one writing assistance to all members of the Clark University community. Writing consultants will work with student writers on any piece of writing -- short papers, research papers, lab reports, presentations, senior honors theses, graduate school applications or resumes. Students may bring writing at any stage of the writing process, whether they are brainstorming, outlining, revising or editing.

Jennifer Plante, Director of the Writing Center and Writing Program, consults with faculty across the disciplines. If you would like to talk about your students' writing, your writing assignments (formal or informal, in-class or take home), or your responses to student writing, or if you would like to know more about how you can encourage your students to work with the Clark Writing Center, please contact Jen by email or at 508-793-7469.