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This section concerns the Accounting and Accounts Receivable
as well as business activities of Cashier's Office of Clark University such as deposits, check cashing, student awards, and employee purchase of stamps. |
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Stamps
Purpose
To communicate the
policies regarding the purchase of stamps by employees of the University.
Stamp purchasing policies
- The
Cashier’s Office sells stamps for departmental use only.
Stamps may not be purchased for personal/individual use.
- The
employee is required to submit an interdepartmental requisition form in order
for the Cashier to process the stamp order.
Filling out the requisition form
- The top
section of the form must contain the name and telephone extension of the
individual requesting the service, the department for which the stamps are being
purchased, and the date of purchase.
- The
middle section of the form required information regarding the purchase itself.
It must contain the number of rolls or individual stamps requested under
the column marked quantity, and a
description of the purchase (stamps) under the area reserved under description. In
addition, the unit price of the purchase must be included under the column
marked unit price, and the total
dollar amount of the purchase under the column marked extension.
- The third
section of the form requires the department requesting the service to enter the
appropriate account information in order for the Cashier to charge the
department’s specific account. The
correct Fund code (FUND) and/or Organization code (ORG) must be included, and
the four-digit Account code (ACCT) is also required. Finally, the total dollar amount of the charge must be
calculated and entered into the last column marked amount.
- The form
must then be signed and dated by a departmental employee that has signature
authorization and submitted to the
Cashier’s Office.
General instructions
- Interdepartmental
requisitions for stamps may not be sent through the mail, as the Cashier’s
office does not mail stamps to departments requesting the purchase.
The form must be walked over by the employee making the request or a
work-study student from that department.
- The
department may choose to retain the goldenrod copy of the requisition form
before it is submitted to the Cashier’s Office.
Upon receipt of the requisition form, the Cashier
will stamp the pink copy, sign and date it, and return it to the requesting
party as a record that the purchase has been made by the department.
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