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Welcome to the Business and Financial Services Web site. Our office is located on the second floor of Downing Street. (View the campus map.) These pages are here to assist students, faculty and staff. |
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Grant Policies
1. Purpose
To communicate the related policies for members of the University who are
funded by grants, and to provide guidelines for grant related expenditure.
2. Overview
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In the process of applying for the grant, the Principal
Investigator (PI) or potential grantee must contact Joan McGrath at the
Research Office.
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In the post award stage, the grantee’s budget is set up
by Michelle Bates in the Office of Business and Financial Services.
3. General Instructions
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If the Principal
Investigator has established a more detailed budget than that supplied to
the award agency, the grantee may contact Michelle Bates for
clarification and further information.
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In the case of a
multi-year grant, budgets are only input on a yearly basis.
Michele Bates is available for assistance with reading its
specifications.
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Once a grant has
been awarded, the PI may conduct related accounting processes through the
Office of Business and Financial Services.
These processes include purchases, reimbursements, cash advances,
budget reports, and related questions. Budget reports are printed monthly and sent directly to the
department of the grantee.
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Confirm reporting dates with the Office of Business and Financial Services in
order to have interim and/or final financial reports sent to the reporting
agency in a timely manner.
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If a grant is
run out of the Marsh Institute, the grantee must contact the Marsh
Institute for approval of grant-related expenses, and then submit the
expenses to Michele.
4.
Grant related travel
expenses
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For
grant-related travel, the grantee may request a cash
advance prior to the trip.
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For
reimbursements incurred during a grant-related trip, a travel expense
report may be filed and submitted to the Office of Business and Financial
Services. Instructions on
filling out a travel expense report are available in the Travel
Guidelines section of the manual.
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An alternative
procedure for reimbursements is to fill out a check request form.
Instructions on filling out this form are available in the Check
Request section of the manual.
5. Other grant related expenses
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Grant funds are
also used, where applicable, for related purchases of supplies and
equipment. In order to make
these purchases, the grantee must submit a purchase order to the Office of
Business and Financial Services department.
Instructions on filling out a purchase order are available the
Purchasing Section of the manual (link).
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Grant funds may
also be used as payroll for the grantee and/or people hired to work on the
funded project. All employees
to be paid by a grant must fill out a Grant Payroll Authorization form
(link) and submit it to the Payroll Office for processing.
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