As with data back-up, backing-up your email is just as important. Most companies institute a quota that limits the size of the mailbox. When you reach the limit of your quota you must either delete a whole bunch of emails or find another way to back them up. If you use Microsoft Office Outlook 2003 or 2007, the back-up process can be quite simple. Outlook uses a file format known as a personal storage table also known as a .PST file. By backing-up your email using a PST file, you can create a back-up of your messages, contacts, appointments, tasks, notes and journal entries. For more information regarding .PST files, visit: http://www.clarku.edu/offices/its/email/facstaff.cfm
If you are an Entourage user the process is similar but your back-up can only contain messages. The backup file in Entourage is called a MBOX file. For more information regarding Entourage archive file, visit:http://support.microsoft.com/kb/273841
If you use a different method for accessing your email, they too (including those that are web based) should have solutions to email back-up. Search your email client’s help or knowledgebase for additional information about this process.
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Clark ITS Help Desk | Clark University - Academic Commons
firstname.lastname@example.org | P: 508-793-7745
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