Information Technology Services

IT Project Request and Evaluation Process

For projects that involve the non-curricular use of information technology, Clark utilizes an IT Project Request Form to collect information about the scope and impact of the proposed initiative. The following information serves as a guideline for requesting IT projects:

  • General IT project requests, including requests for reports, are accepted and reviewed by the Data and Operational Technology Committee (DOT) twice a year: March 1 and October 1. A fast-track option is available for IT project requests that could not have been planned out in advance (e.g., external compliance mandate).
  • It is highly recommended that you work with a member of the DOT committee in the development of your IT project request.
  • IT project requests must be submitted using the IT Project Request form, and must be approved and submitted by the primary requestor's respective Vice President. If applicable, the respective VP must also identify the source(s) of funds and/or any additional staffing required to successfully implement and maintain the proposed project.
  • If you think your request would require less than 24 hours of IT staff time and doesn't cost any money, it is recommended that you speak with the Director of Administrative Services in Information Technology Services as projects of this size and scope do not require the submission of an IT Project Request Form.
  • Completed IT Project Request Forms should be electronically submitted to dot@clarku.edu by the respective VP.

When reviewing and evaluating projects, DOT (and if needed, the Strategic Information Technology Committee) will consider multiple factors. The availability of resources and the operational capacity of the functional area(s) to implement and maintain the proposed solution will also be considered.

Other factors considered include but are not limited to the following:

  • Impact on Elements of the Academic & Financial Plan
  • Impact on Strategic Plans at the Department & Divisional Level
  • Projected Financial Benefits and/or Operational Efficiency Gains
  • Timeline for Implementation
  • Breadth and Depth of Projected Impact
  • Overall Value to the University
  • Consequences of Not Doing the Project

The complete IT Project Evaluation form that DOT and SIT use to assess IT Project Requests is available for review.