Office of Study Abroad and Study Away Programs

You're in.  Now what? 

Welcome to the pre-departure hub page for accepted students.  The acceptance is just the beginning! There are many "to-do" items that will need to be completed in a timely fashion.  It is important to read everything that Clark and your host organization sends to you in a timely and thorough fashion. Please bookmark this page and refer back to it often and early for important information and action items.


Step 1: Confirm Program Participation


Read, sign and submit any Clark confirmation forms


Review, sign and return the forms below no later than March 15, 2017:



Submit any program-specific confirmation forms to program by given deadlines


The University abroad or program provider reviews applications and requires participation confirmation independently. Students receive admission notification in a separate email. It is the student's responsibility to respond to the notification in a timely, complete, and accurate manner as soon as possible. Do not wait for deadlines.

The following are just some of the action items you may need to take care of after you've been approved to study abroad:


  • Immigration: Do you need a visa for your program? Does your program collect information to help?
  • Housing selection:  Do you need to fill out a selection form? Does your program require a homestay or roommate selection?
  • Arrival Protocol:  How and where will you arrive? Who will you contact?
  • Course Registration: Many times final course schedule and registration will not be until you are officially in the program
  • Orientations: Does your program have a specific orientation, either online or in person?


*All students studying outside of the US must have a current passport (with blank pages) that is valid for six months beyond your expected date of return (does not apply for students in MA or DC). If your host country requires it, your program will provide you with student visa application information after you are admitted. You will need supporting documents from both your host institution and Clark. Follow the directions PRECISELY.

If you are planning to travel outside of your host country, check to see if a visa is required for your destination(s). Know whether you can re-enter your host country on your student visa if you leave.

Step 2: Health Inventory


Accomodations Abroad

It is important to be aware that Support Accessability Services may not be as widely available at some overseas programs. Students with special needs may not be able to receive the same level of accommodation that they are accustomed to at Clark.

 If you require special accommodation, you should be in touch with your program as soon as possible (even if you have not been accepted yet).

 You will need to obtain a letter from your physician and Clark’s Director of Accessibility Services outlining your accommodation needs and bring them with you overseas.

 Please note that certain prescription medications may be illegal, or may not be available in your host country. It is your responsibility to discuss this with your physician early on, and to find out whether these medications can legally be brought into the country, or can be prescribed locally. Do not wait until you are ready to leave!

Mental Health Resources

Clark University Center for Counseling and Personal Growth

Clark Counseling Center Mental Health Toolbox


STEP Program 

Clark University recommends that you register with the Smart Traveler Enrolment Program (STEP) on the U.S. State Department website, where you will find additional useful information for traveling abroad. If you are not a U.S. citizen, register with the Embassy/Consulate of your home country.


International Health Insurance

In addition to domestic coverage, all students must be enrolled in international health insurance while abroad. Clark Study Abroad partners with HTH Worldwide Insurance for any student not already covered by a program plan. Unless attending a program with CIEE, CET, CAPA, Augsburg, Euroscholars, CFSI or AU, students will automatically be enrolled in HTH insurance and will be billed to their student accounts (approx $50/month abroad).


Step 3: Familiarize yourself with policies & resources


Academic Policies

  • Students on Clark-affiliated programs must take between 3.75 - 4.5 Clark units (or 15-18 US credits) per semester
  • You may not take any courses Pass/Fail
  • Courses taken and grades earned on your program appear on your Clark transcript as Letter Grades
  • Grades are figured into your cumulative grade point average


Student Study Abroad Ambassadors are available to answer your questions. Check the program's website for details regarding arrival dates, transportation to the program, housing, etc. If your program does not have an ambassador or you cannot find the answer on a website, please contact the Study Abroad Office for assistance.


Diversity Abroad publishes several guides that provide additional information and considerations for students of non-traditional backgrounds studying abroad.


Step 4: Attend Mandatory Pre-Departure Orientation Meeting

The General Pre-Departure Orientation will be held on Saturday, April 1 from 9:00 am to 12:00 pm. More information will be sent by e-mail.

Step 5: Submit a Flight Form 


Once you have your flight information, you are required to submit it to the study abroad office.

Wait to hear from your program regarding your exact arrival and departure dates before booking a flight or personal travel. The program will provide you with specific visa and arrival/departure information as soon as possible. Early departure from the program is not generally permitted and students are expected to attend all classes, excursions and final exams. Failure to do so may result in a failing grade.

Your program may offer travel recommendations or you may choose to book your flights independently. Some visas require that you have a roundtrip ticket. Know and understand your selected airline’s costs and procedure for changing your flight.

Step 6: Research!


Get to know your program, your city, your country.  Who is the president? What kind of government do they have?

Language: Can you speak any of the local language?

Food: Will what you want to eat be available?

Recipes: You might be cooking for the first time abroad; learn some basic recipes and figure out measurements (they may be different abroad).

Laws:  Learn them so you can follow them!


Step 7: Get involved with study abroad when you return!