Information Technology Services

Clark University Bulletin Board System

Instruction and Usage Guidelines

Submission Guidelines and Hints

Guidelines

Only members of a registered student club/organization, campus governance unit, academic unit, campus departments/office or University committee may request that content be displayed on Clark's Digital Signage System (CUBBS).

Content must be submitted via the CUBBS online submission page a minimum of three (3) business days prior to the first date the content is to be displayed on CUBBS.

Start date and end date for content display may not exceed 14 days-exceptions may be granted in some instances for campus services or public service announcements.

Only one message per event, promotion or activity is permitted; and depending on the utilization of the system, groups/organizations may be limited to up to three messages at any one time.

All messages will be reviewed for appropriateness, content, and quality prior to posting on the system. Slides may not be intimidating, harassing, or defaming of a person, group or identity.

The accuracy of posted information is the responsibility of the person, group or office submitting content.

It is the responsibility of the submitter to ensure that permission has been obtained for all images used or that the license allows use.

Poorly written or formatted slides will be returned for revision.

Helpful Hints When Creating Slides for CUBBS

  • Start with one of the templates to be sure your slide is formatted properly.
  • Be sure to provide all relevant information, including:
    • Event title, description, date, start time, end time, location, etc.
    • Admission charge, if any
    • Contact person and/or contact information
    • Requested start and end date for announcement
  • Use of pictures and images are strongly encouraged, but it is the submitter’s responsibility to ensure that they have permissions to use all images.
  • When using photos, be sure the photos are high-resolution (1024 x 768, with 72 pixels per inch) jpegs.
  • The slideshow area for the CUBBS screen is 889 pixels by 603 pixels (about a 3:2 aspect ratio). Please ensure that your submission is sized correctly to avoid distortion on the CUBBS screen.
  • Keep in mind that your message will be viewed from a distance, and that small type will not be legible. Sticking to size 24pt font or larger is advised..
  • Be brief and to the point. Slides display for no longer than 15 seconds. Your message will have more impact if it can be absorbed in that time.

If have questions, wish to withdraw a submission or change details for it, please email cubbs@clarku.edu with as much detail as possible.